Reprinted with permission from Canadian Association for Co-operative Education
The following CAFCE Recruiting Ethics statements should be read in conjunction with the policies and procedures of Co-operative Education & Career Action and the University of Waterloo.
It is the employers' responsibility to:
respect the institutions' schedules regarding job postings, interview arrangements, job offers, etc.
provide institutions with up-to-date corporate literature and provide accurate job posting information including salary and relocation
provide reasonable notice of candidates to be interviewed and of interview cancellations
be informed and adhere to the co-operative education policies and procedures of each institution
not discuss job offers/rankings with candidates before, during, or following an interview
not provide candidates with information on other companies
not seek a candidate's assessment of another candidate
provide rankings/offers (where applicable) in accordance with institutions' published schedules
not submit/make multiple job rankings/offers unless prepared to accept multiple acceptances
honour all job/student matches (where applicable) and not renege accepted offers nor rescind offers of employment
confirm all job offers in writing
not translate a co-op assignment into a full-time position encouraging a student to settle for less education
not expect co-op schools to recruit students on their behalf
comply with all Provincial and Federal Freedom of Information, Human Rights, and Employment legislation
make attempts to resolve violations of recruiting ethics at the local level. Where local resolution is not possible, violations should be brought to the attention of the National Board.
It is the students' responsibility to:
abide by the co-op policies of their institution
ensure that employers are provided with accurate and appropriate requested information regarding their qualifications and interests
apply only for the jobs in which they have a genuine interest
notify the co-op office, well in advance, if interviews must be rescheduled or cancelled
be well prepared for interviews
not discuss/mislead employers about their ranking/job offer intentions
not provide information to employers on other students/employers
honour their acceptance of employment as a contractual agreement with the employer
honour their employers' relocation policy (if applicable)
respect the policies of employers regarding confidential/proprietary information
make attempts to resolve violations of recruiting ethics at the local level. Where local resolution is not possible, violations should be brought to the attention of the National Board.
It is the institutions' responsibility to:
inform students, employers, and other interested parties of their policies and procedures
provide equal services to all students and employers
accommodate employers' reasonable requests for job posting, interview space, and presentation facilities
provide students with accurate and approved information on all recruiting employers
follow ethical and legal guidelines in providing student information to employers
notify the employer of any hiring limitations prior to them conducting interviews
notify employers of any students who, after being hired, do not achieve an academic level high enough to allow them to continue in the program
comply with all Provincial and Federal Freedom of Information, Human Rights, and Employment legislation
make attempts to resolve violations of recruiting ethics at the local level. Where local resolution is not possible, violations should be brought to the attention of the National Board.
Co-operative Education
University of Waterloo
200 University Avenue West
Waterloo, Ontario, Canada N2L 3G1
Telephone. (519) 888-4026
Fax. (519) 746-4103
E-Mail. ceca@uwaterloo.ca
8:30 a.m. to 4:30 p.m. Eastern Time | Monday to Friday